Considerations in the Digitization Process

Let Long Beach Scanning & Imaging help you make well-informed decisions- the transition to a paperless office will be easier with some research and an understanding of how you should tackle the conversion process.

Is hiring a document scanning service an effective solution for you?

This usually depends the amount of documents you need converted. Consider all the variables, including document storage costs, ongoing costs, and required upgrades to make the system functional.

Do your employees spend a lot of time shuffling through stacks of paper?

Electronic documents eliminate this wasted time and help optimize your document management program. Hard-copy documents may be easy to access but over time they pile up, which can create problems for businesses. Before you know it, one of your offices is dedicated to store files.

Do you spend money on paper, postage, ink and other supplies each month?

Every time you send an email, you'll eliminate the cost and time it takes to mail or distribute a hard-copy document.

How secure are your confidential files and documents that contain personal or critical business information be more secure through document scanning and electronic storage?

Low tech hacks where corporate spies copy or steal paper documents is a lot more common than you might think.

Will your new system be easy to use, and will your employees find it easier to use digitized documents?

Eliminate the need to figure out which document is most current- implement version control and indexing to make documents easier to find and eliminate the chance of an older version of your million dollar contract getting to your client.

If you can answer all these questions with confidence, then you're ready to go paperless! If you have questions, or want more information, give us a call at (562) 731-0665 or fill out the form to the right.

Most offices operate under a mountain of paper documents, which makes it next to impossible to comply with these laws without dedicating a significant amount of resources to organizing files. Let Long Beach Scanning Services help you make the transition today!